We’re looking for a Festival Coordinator for the 2018 Toronto Queer Film Festival!


About the Toronto Queer Film Festival

The Toronto Queer Film Festival is a grassroots, artist-run, community-driven organization that began in 2016. TQFF is committed to showcasing contemporary, innovative, queer and trans film and video art. We are especially interested in supporting formally experimental films and/or social justice themed projects that center the experiences of Indigenous people, people of colour, people with disabilities, transgender people, sex workers, porn makers, and other communities often marginalized in contemporary LGBT cultural programming and spaces.


Festival Coordinator Description

The Festival Coordinator is responsible for being the main point person for the overall 2018 TQFF. This includes overseeing strategic plans related to programming, operations, administration, and communications.

TQFF is committed to promoting equity and diversity at all levels, and we recognize the lack of diversity in the Canadian arts and media communities. In order to have meaningful diversity at all levels of the festival, we are especially interested in hearing from applicants who identify as queer, trans, two-spirit, non-binary, Black, Indigenous, People of Colour, person with a disability, or any combination of these intersecting identities.


Specific Duties

The general profile for the Festival Coordinator is centered on tasks related to communications, outreach, and general operations (including some budget management). The Festival Coordinator will:

  • Work in collaboration with community, artistic and industry partners
  • Help secure additional funding from and build relationships with community partners & sponsors
  • With the support of the TQFF collective, develop and initiate a membership program
  • Work with the Lead Programmer to ensure all festival programming and corresponding engagement reflects the year’s theme of Decolonizing Sexualities and TQFF’s overall values
  • Provide guidance to the Marketing & Outreach Lead and the Website & Social Media Lead to direct branding, marketing, publicity, social media, and outreach initiatives for the 2018 Festival and related activities
  • Manage and oversee festival staff and volunteer positions that are responsible for key festival activities, such as technical coordination (print-traffic and projection) and accessibility co-ordination (closed-captioning)
  • Oversee volunteer recruitment in coordination with the TQFF event planning committee
  • Maintain financial accountability through budget procedures, financial reports and cash flow and provide reports regularly to the TQFF Collective
  • Work with TQFF Leads and the Assistant Festival Coordinator to ensure effective execution of all operations relating to the 2018 festival and related activities
  • With the Assistant Festival Coordinator, manage and coordinate payment for all artists and vendors
  • Responsible for leading TQFF in a manner that supports and guides the our mission, as defined by the TQFF Collective and outlined in our Strategic Plan
  • Responsible for communicating effectively with the TQFF Collective and providing, in a timely and accurate manner, all information necessary for the Collective to function properly and to make informed decisions.
  • Organize and support regular TQFF Collective meetings. As festival staff, the Festival Director will automatically become a probationary member of the collective with full voting privileges
  • In collaboration with the Festival Assistant Director, collect and maintain festival data, including attendance records and ticket sales; Provide a post-festival recap report


Required Qualifications

All candidates are expected to have an understanding of the non-profit and/or arts sector in Canada and sound knowledge of the media arts. In addition, a familiarity with equity frameworks, anti-oppression principles, and demonstrated lived experience within marginalized queer and trans communities is crucial to the success of this position.

Specific qualifications include:

  • Knowledge of the media arts environment and its intersections with community engagement
  • Experience as an arts administrator and/or arts festivals at a community level
  • Hands-on budget management skills, including budget preparation, analysis, decision-making and reporting
  • Familiarity with Quickbooks, Microsoft Word, Excel, and Google Drive platforms
  • Strong organizational abilities including planning, delegating, program development and task facilitation
  • Proven ability to work with and engage diverse volunteer and donor groups
  • Background in community work, preferably with diverse communities
  • Strong oral and written communication skills
  • High degree of organization, ability to multitask, and meet deadlines
  • Demonstrated ability to oversee and collaborate with staff and volunteers
  • Experience in the not-for-profit media arts community and events/film festivals a strong asset


Terms of Contract

Hours/length of contract:

  • Part-time (10-15 hrs/week) from July 1, 2018-September 30, 2018;
  • Full-time (35 hrs/week) from October 1, 2018-November 16, 2018;
  • Part-time (10 hrs/week) from November 17, 2018-December 1, 2018.

Salary: $8,000

Reports to: TQFF Collective

Application Information: Please email your resume and letter of interest to info@torontoqueerfilmfest.com, Attn: Hiring Committee. Refer to Festival Coordinator in subject line.

Closing Date: June 15, 2018 at midnight

Only those applicants selected for an interview will be contacted.